CHC collect three main types of information from visitors to our website: requests for information, feedback and site usage information (from session cookies and log files).
Respect for the Privacy of our website visitors
CHC does not pass on any personal information to any other site. Online purchase payments are processed through a secure service. CHC does not store credit/debit card details. They are only used to transact the current purchase.
By using our website (chc.org or nits.net), you agree that we can place cookies on your device.
We may send a cookie which could be stored by your browser on your computer’s hard drive. We may use the information we obtain from the cookie in the administration of this website and to improve the website’s usability. We may also use that information to recognise your computer when you visit our website.
CHC website uses 3 types of cookie, as defined by the International Chamber of Commerce
They are strictly necessary cookies, performance cookies and functionality cookies. We do not use targeting cookies.
Strictly necessary cookies
These cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas of the website. Without these cookies, services you have asked for, like shopping baskets or e-billing, cannot be provided.
These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. This is only used to improve how a website works e.g. Google analytics.
These cookies allow the website to remember choices you make (such as your user name, language or the region you are in).They can also be used to remember changes you have made to text size etc. and provide services you have asked for such as watching a video. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.
Disabling all cookies
Most web browsers allow you to refuse to accept cookies. The AboutCookies.org website contains comprehensive information on how to do this on a wide variety of browsers. This website is not associated with CHC and we are not responsible for their content.
Please be aware that restricting cookies will have a negative impact upon the usability of many websites, including this one. For example, you may have difficulties logging in to your account or buying products.
Community Hygiene Concern Privacy Notice
The purpose of this document
- Community Hygiene Concern is committed to protecting the privacy and security of your personal information.
- This privacy notice describes how we collect and use personal information about you during and after your working relationship with us, in accordance with the General Data Protection Regulation (GDPR).
- It applies to customers, contractors, employees, suppliers, network contacts
Community Hygiene Concern is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.
This notice applies to customers, contractors, employees, suppliers, network contacts. This notice does not form part of any contract of employment or other contract to provide services. We may update this notice at any time.
It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you, so that you are aware of how and why we are using such information.
Data protection principles
We will comply with data protection law. This says that the personal information we hold about you must be:
- Used lawfully, fairly and in a transparent way.
- Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- Relevant to the purposes we have told you about and limited only to those purposes.
- Accurate and kept up to date.
- Kept only as long as necessary for the purposes we have told you about.
- Kept securely.
How is your personal information collected?
We collect personal information about customers, contractors, employees, suppliers, network contacts through the web site forms, telephone calls, emails, digital needs analysis, social media process. We may sometimes collect additional information from third parties including customers, suppliers and other referees or in order to perform other background checks.
How we use your personal data
We will only use your personal information when the law allows us to. Most commonly, we will use your personal information in the following circumstances:
- Where we need to perform the contract we have entered into with you.
- Where we need to comply with a legal obligation.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
We may also use your personal information in the following situations, which are likely to be rare:
- Where we need to protect your interests (or someone else’s interests).
- Where it is needed in the public interest [or for official purposes].
Community Hygiene Concern uses the information collected from you to perform the contract we have entered into with you to provide Community Hygiene Concern’s business services. Community Hygiene Concern also acts on behalf of its clients in the capacity of data processor. When working exclusively as a data processor, Community Hygiene Concern will be acting on the instruction of its client and will work hard to ensure that the client is fully GDPR compliant.
If you fail to provide personal information
If you fail to provide certain information when requested, we may not be able to perform the contract we have entered into with you (such as providing a benefit or service) [or we may be prevented from complying with our legal obligations (such as to ensure the health and safety of our workers).]
Change of purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Some personal data may be collected about you from the forms and surveys you complete, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to personally identifying information like Internet Protocol (IP) addresses. Community Hygiene Concern will use such information to identify its visitors. Community Hygiene Concern may also collect statistics about the behavior of visitors to its website.
Any information Community Hygiene Concern holds about you and your business encompasses all the details we hold about you and any transactions including any third-party information we have obtained about you from public sources and our own suppliers such as credit processing agencies, or references provided by you in the course of your application.
Community Hygiene Concern will only collect the information needed so that it can provide you with charitable, not for profit organization dedicated to the eradication of head lice.
Legal basis for processing any personal data
The legal basis for processing your personal data is to meet Community Hygiene Concern’s contractual obligations to its clients to provide charitable, not for profit organization dedicated to the eradication of head lice.
Legitimate interests pursued by Community Hygiene Concern and/or its clients.
To promote the charitable, not for profit organization dedicated to the eradication of head lice services offered by Community Hygiene Concern and/or to market the services and/or products offered by Community Hygiene Concern existing clients.
Through agreeing to this privacy notice you are consenting to Community Hygiene Concern processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing firstname.lastname@example.org or writing to us, see last section for full contact details.
Community Hygiene Concern may on occasions pass your Personal Information to third parties exclusively to process work on its behalf. Community Hygiene Concern requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR.
We do not need your consent to process your personal data in order to perform our contractual obligations to you. In limited circumstances, we may approach you for your written consent to allow us to process certain data or particularly sensitive data. If we do so, we will provide you with full details of the information that we would like it and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.
We have asked you to consent to us sharing the personal details you provided on your application form on BNI’s websites in order for you to receive business referrals. Should you decide to withdraw this consent, you can do so at any time by emailing email@example.com or writing to us at the address set out below (see last section for full contact details).
We may have to share your data with third parties, including third-party service providers and other entities in the group.
We require third parties to respect the security of your data and to treat it in accordance with the law.
We may transfer your personal information outside the EU.
If we do, you can expect a similar degree of protection in respect of your personal information.
Why might you share my personal information with third parties?
We will share your personal information with third parties where required by law, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
Which third-party service providers process my personal information?
“Third parties” includes third-party service providers (including contractors and designated agents) and other entities within our group. The following activities are carried out by third-party service providers: email contact information, product fulfilment. The activities for which we use third-party service providers may change from time to time in order for us to meet the needs of the business.
How secure is my information with third-party service providers and other entities in our group?
All our third-party service providers and other entities in the group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
What about other third parties?
We may share your personal information with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal information with a regulator or to otherwise comply with the law.
Community Hygiene Concern will process personal data during the duration of any contract and will continue to store only the personal data needed for variable – from 6 months to 7 years (legal requirement for audit) after the contract has expired to meet any legal obligations. After two years any personal data not needed will be deleted.
Data is held in UK using different (multiple) servers. Community Hygiene Concern does not store personal data outside the EEA.
Rights of access, correction, erasure, and restriction
Your duty to inform us of changes
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
Your rights in connection with personal information
Under certain circumstances, by law you have the right to:
- Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
- Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party.
If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Joanna Ibarra in writing by emailing firstname.lastname@example.org.
No fee usually required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
Right to withdraw consent
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact [NAME] in writing by emailing email@example.com Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
Changes to this privacy notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
The details for each of these contacts are:
Data Controller CHC
Community Hygiene Concern, CIO,
4 Cedar Park,
Wimborne BH21 7S
Data Protection Regulator:
Information Commissioner’s Office
Telephone 0303 123 1113 or complete a form at: https://ico.org.uk/concerns/handling/
COMMUNITY HYGIENE CONCERN
Charitable Incorporated Organisation
England & Wales No: 1153824
Scotland No: SC047079
© CHC 1998-2023
4 Cedar Park
Wimborne BH21 7SF